ProCure21+ Small Works Contract allows Clients to engage ProCure21+ Principal Supply Chain Partners (PSCPs) on programmes of small and maintenance works – each task value must not exceed £1m.
It provides a consistent approach to managing a series of tasks under a single P21+ Scheme Contract. It allows administration and programme management to be managed by the supply chain, offering the NHS client speed and flexibility.
ProCure21+ Small Works Contract uses the same experienced supply chains all ready approved for the major works programme. Clients are able to select their supply-chain from the framework without having to fulfil full OJEU Tender Requirements. Clients can follow the P21+ selection process, comply with legislation and demonstrate VFM.
Similarities to the major works programme do not end there. The Minor Works contract continues to promote the principles of ProCure21+ throughout.
- Surety of cost, time and quality
- Development of a common understanding of the scheme, its aims, roles and responsibilities
- Collaborative working between the NHS and the Construction Industry
- Guaranteed Maximum Price
- Development of long-term relationships
The Minor Works contract brings an NHS Client and a PSCP together under the small works template of the ProCure21+ scheme contract for tasks under £1m over the period of 1 year. Once selected, the PSCP works with the client project manager to develop a programme of tasks to be carried out though the year. They agree design and a target price for each task. Once the last notified task has been agreed, the value of all the tasks is calculated and a Guaranteed Maximum Price is derived.
The PSCP carries out the tasks. Each task’s cost is calculated against the agreed cost and the GMP. If the GMP is exceeded the PSCP has liability for the over-spend. If costs are targeted to fall short of GMP, then the client can programme in more tasks to ensure that their spending capacity is maximised.
If the client wants to add in an additional task that was not identified at the outset of the contract, they can easily do so by agreeing the design and cost for the task and adjusting the GMP accordingly.
You can set up a small-works contract at any time, but it can be useful for the client to align it with their maintenance budget allocation. If the client is happy with the arrangement, it can set up new contracts to coincide with their allocation over subsequent years.
Why a client might consider the small-works contract
- Dissatisfaction with traditional minor works procurement;
- It provides a singular solution for annual maintenance spend;
- It avoids expense and resource needed for multiple/repetitive lengthy tender requirements;
- NHS Clients can take advantage of their existing relationship with their ProCure21+ PSCP;
- The long term relationship acts as an incentive to the PSCP for good performance;
- It facilitates a flexible programming of work;
- It’s a solution providing or supporting project management capacity in house;
- It gives the client the ability to use local supply chains under management of their PSCP.
Why do the PSCPs offer a small-works option
- To offer a complete solution to the client and invest in the relationship
- To build a long-term relationship with the client
- To assist with staff planning and retention to clients
- Continuity of work between larger schemes
- Increase knowledge of the client and the estate
- For a fair profit